UK GDPR: DATA PRIVACY NOTICE FOR WEBSITES
This is the privacy notice of MacMhuirich Ltd.
We respect your privacy and are determined to protect your personal data. This privacy notice aims to inform you about how we handle your personal data when you visit our website, including any data you may provide through this website when you purchase a product or subscription, send an email to us, or interact with our services. It also explains your privacy rights and how data protection law protects you.
You can download a PDF version of this notice at the following link: Privacy Notice (https://bunny-wp-pullzone-ehqbdbm8j1.b-cdn.net/wp-content/uploads/2024/05/privacy-notice-pdf).
1. WHO WE ARE AND IMPORTANT INFORMATION
What is the purpose of this privacy notice?
This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you purchase a product or subscription or send an email to us at either the mv.scot or macv.scot domains. This website is not intended for children, and we do not knowingly collect data relating to children.
You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you. This privacy notice supplements the other notices and is not intended to override them.
Data controller(s)
MacMhuirich Ltd is the controller and responsible for your personal data (referred to as “we,” “us,” or “our” in this privacy notice). Our contact details are:
- Address: 93 George Street, Edinburgh, Lothian Region, EH2 3ES, United Kingdom
- Email: enquiry@macv.scot
- Phone: 077 4861 0766
- For all data matters contact the GDPR Team: GDPR@macv.scot
Third-party links outside of our control
This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. We encourage you to read the privacy notice of every website you visit when you leave our website.
2. THE PERSONAL DATA WE COLLECT ABOUT YOU
Personal data or personal information
This means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioner’s Office (https://ico.org.uk/).
We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:
- Identity Data: First Name, Last Name, Username, Title, Date of Birth
- Contact Data: Billing address, Delivery address, Email address, Phone numbers.
- Transaction Data: Billing address, Credit card details or other banking details through our Payment Service Provider (PSP), Purchase history
- Professional Data: Years of experience in an industry or role, the name and contact information for someone who can vouch for this experience, Publications or speaking engagements and associated URLs or downloadable files, Certifications, degrees, and other types of bona fides that represent knowledge or experience.
We also collect, use, and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
If you fail to provide personal data
Where we need to collect personal data by law or under the terms of a contract, we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
3. HOW WE COLLECT YOUR PERSONAL DATA
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your identity, contact, and transaction data by filling in forms or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
- Purchase our products or subscriptions.
- Create an account on the website.
- Use the contact form or the meet us type buttons.
- Upload your CV or cover letters and professional profile to be considered for roles with MacMhuirich.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Performance of Contract: Processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering such a contract.
- Legitimate Interest: Processing your data where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Comply with a legal or regulatory obligation: Processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Purposes for which we will use your personal data:
We have set out below a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so:
| Purpose/Activity | Type of Data | Lawful Basis for Processing |
| To register you as a new user | (a) Identity (b) Contact | Foundational information that allows you to join a practice area or purchase products and subscriptions. |
| To purchase a product or subscriptions | (a) Identity (b) Contact (c) Transaction (d) Company | Our payment service provider handles details external to our website. In the case you represent an organization and purchase not via a credit card but via an invoice number, the information will be sent via an invoice and our billing platform. |
| To upload your CV and experience | (a) Identity (b) Contact (c) Professional (d) Company (e) Relationship | We use existing Chartered membership organizations in the UK when we can or our own creations when they are not sufficient to protect experience levels at 2/5/10/15/20+ years. This data is not searchable by anyone but us and we use algorithms when a client indicates a project profile to identify who in our database has the bona fides for this work. In the case where you are uploading team data, your company and relationship to other accounts will also be stored for future project consideration. |
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
- Promotional offers from us We may use your identity, contact, technical, usage, and profile data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services, and offers may be relevant for you.
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and, in each case, you have not opted out of receiving that marketing.
- Third-party marketing We will get your express opt-in consent before we share your personal data with any company outside of MacMhuirich Ltd for marketing purposes. Our founder’s intention is to never do this but this paragraph may be necessary for lawful reasons just sharing data with our CRM payment provider or email provider, so we had to leave it in.
- Opting out You can ask us or third parties to stop sending you marketing messages at any time.
- Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us because of purchases of products or subscriptions or registration within our talent system for work with MacMhuirich Ltd.
- Cookies You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies, we use please see https://mv.scot/cookie-notice.
- Change of purpose We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please email GDPR@macv.scot.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. WHO WE SHARE YOUR PERSONAL DATA WITH
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
Internal Third Parties
- Providers acting as processors based in the United Kingdom (e.g., OpenCRM, Xero) and the United States (e.g., GreenGeeks, Microsoft, Google, Canny.io) who provide web hosting, analytics, productivity software, and feedback services.
External Third Parties
- Professional advisers acting as processors or joint controllers, including lawyers, bankers, auditors, and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance, and accounting services.
- HM Revenue & Customs, regulators, and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
Many of our external third parties may be based outside the UK, so their processing of your personal data will involve a transfer of data outside the UK. Examples may include our webserver hosting platform GreenGeeks, WordPress plugin providers such as WooCommerce and CookieYES for GDPR compliance, Microsoft for 365 services, and canny.io for product development feedback and feature prioritization. It is also possible that our UK suppliers may change their data processing without notifying us in advance, including companies such as OpenCRM and Xero.
Please contact us at GDPR@macv.scot if you want further information on data held external to the UK. No client data for MacMhuirich is held outside the UK by contractual agreements; this privacy notice only relates to the https://mv.scot website and associated transactions.
7. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law, we must keep basic information about our customers (including Contact, Identity, Financial, and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances, you can ask us to delete your data: see Your legal rights below for further information.
In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
9. YOUR LEGAL RIGHTS
Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to withdraw your consent to the processing at any time where consent was the lawful basis for processing your data;
- The right to request that we provide you with your personal data and, where possible, to transmit that data directly to another data controller (known as the right to data portability), where applicable, i.e., where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to our processing of personal data, where applicable, i.e., where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority), direct marketing, or processing for the purposes of scientific/historical research and statistics.
If you wish to exercise any of the rights set out above, please contact GDPR@macv.scot.
No fee required – with some exceptions:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you:
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond:
We try to respond to all legitimate requests within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
10. Changes to this notice and your duty to inform us of changes
This version was last updated on May 16th, 2024.
This is version 1, and there are no historic versions presently.
When this notice is updated, this version 1 and any other historic versions may be obtained by contacting us at GDPR@macv.scot.
Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.
11. Queries, requests, or concerns
To exercise all relevant rights, queries, or complaints in relation to this notice or any other data protection matter between you and us, please, in the first instance, contact our GDPR Team at GDPR@macv.scot.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioner’s Office on 0303 123 1113 or via email at https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.